Calabogie Peaks Resort Wedding Frequently Asked Questions

Frequently Asked Questions


Who will be managing my wedding?
Our wedding team includes the Event Coordinator that assisted in the booking and planning of your wedding day and a Food and Beverage Supervisor who will ensure that your special day is as you have planned and uniquely yours.

How do we get an estimate of the cost of our wedding?
Your Event Coordinator will review the options and prices with you. After selecting your preliminary choices, your wedding coordinator will prepare a cost estimate for you to review. The estimate will assume the number of guests you expect at your wedding.

What is included in the Facility Fee?

  • A choice of location for your ceremony (additional charge for “Top of the Mountain” and “Island” locations)
  • In the case of inclement weather, an optional ceremony rain venue will be determined by 10 AM the day of the wedding
  • The rental of the room for your reception
  • All set up and take down costs
  • Full length white table linens including napkins
  • Cake and gift tables
  • Standard table settings with china
  • Flatware and glassware
  • An experienced wedding team to coordinate your wedding from start to finish

How do I secure my wedding date?
You secure your wedding date by signing our wedding contract and providing a 25% of estimated cost down payment.

When can our guests start to book rooms for our wedding? 

Your guests are welcome to book their rooms once your wedding contract is signed.  As we have a limited number of hotel and condos available we encourage early bookings.


What is the best room for my wedding reception based on the number of guests we are inviting?

Room

Seating Capacity

(people)

Reception

(people)
Madawaska Room 80 100
Black Donald’s 140 180
Algonquin Hall 150 160
The Annex 80 128
Algonquin Hall & The Annex combined 270 288

Seating Chart

Your banquet hall is booked until 1:00 AM which means that last call from the bar is at 12:30 AM.  Should you wish to have last call at 1:30 AM and the hall opened until 2:00 AM, you must pre-arrange with your wedding representative one week before your wedding day.


When should I confirm the final numbers of people and menu and wine selections?

All event menus and wine selections as well as the number of guests should be confirmed 3 weeks prior to your wedding date.


What if we would like to order a wine that is not on the Resort’s catering list?
We would be pleased to order a wine that is not on our catering list providing you make the request six weeks before your wedding.  The order will be based on availability.


How early can we get into the banquet room to decorate?
We will guarantee access to the banquet room for decorating two (2) hours prior to the ceremony.  Should the room be available before that we will be pleased to let you in if there is no interference with the wedding team preparing for the dinner.


What is your policy on open flame candles?
Open flame candles are not permitted however, votive and pillar candles are permitted provided that they are placed into an oversized glass container.   An additional charge will apply if we are to supply the candles.


Are there restrictions on decorations?
We recommend real rose petals or bubbles be used in outdoor locations.  The use of confetti, rice and fog machines is not permitted.  Additional cleaning charges will apply if needed.


Is your event team able to help us set up our decorations?
We would be pleased to place menus and favours on your tables.  Additional charges will apply for a more detailed setup request.


Are we able to bring in our own food?
Calabogie Peaks is a full catering facility and as such we do not permit anyone to bring in their own food.  The exception is your wedding cake.  


How do you accommodate guests that are vegetarian or have food allergies?
For plated meals we will provide one dietetic substitution.  Further adjustments will be provided at an additional cost.  Please inform us ahead of time and identify for us the guests that have food allergies.  We cannot guarantee a nut free environment.


What is the SOCAN and RE:Sound Fees?

SOCAN Tariffs

SOCAN (Society of Composers, Authors and Music Publishers of Canada) collects a government approved royalty on behalf of composers, authors and music publishers for music played at your event.  The royalty is based on the room capacity and whether or not your event involves dancing. 

SOCAN Fee Per Event

Room Capacity
(Seating and Standing)
Without Dancing With Dancing
1-100 $29.81 $59.64
101-300 $42.86 $85.80

Re:Sound Tariffs

Re:Sound (Re:Sound Music Licensing Company) also collects a government approved royalty for music played at your event. Re:Sound collects on behalf of the owners of the sound recordings.   Like Socan,  Re:Sound’s royalty is based on the room capacity and whether or not your event involves dancing. 

Re:Sound Fee Per Event

Room Capacity
(Seating and Standing)
Without Dancing With Dancing
1-100 $9.25 $18.51
101-300 $13.30 $26.63

The Resort collects both royalties from you and remits them on to SOCAN and RE:Sound.
Are the banquet rooms handicap accessible?
All our banquet rooms are handicap accessible with the exception of Black Donald’s. 


What happens if we need to cancel?
If unfortunate circumstances arise and you do need to cancel, cancellation fees apply. For more information please speak with our Executive Sales Manager, or Executive Event Coordinator.


Do you have audio visual and sound equipment?
We have basic audio visual equipment and a screen that can be rented.  All DJ’s and bands should bring their own equipment.


Who should I contact if I have any questions or concerns about an event?
Please contact the resort at This email address is being protected from spambots. You need JavaScript enabled to view it..

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Call Calabogie Peaks Resort @ 1-800-669-4861

30 Barrett Chute Road Calabogie, Ontario, K0J 1H0 | Toll Free: 1-800-669-4861